Receptionist cum Office Admin

Công ty Tuyển dụng Nhân tài - HR2B

Recruitment Information

  1. Work location: Ho Chi Minh
  2. Industry: Administrative / Clerical
  3. Job level: Experienced
  4. Job type: Permanent
  5. Gender: Female
  6. Salary: 12 - 13 tr.VND

 

Job description

1. RECEPTIONIST:
● Well appearance, work on time, hospitality spirit with internal and external guest
● Receive all incoming calls then forward to the appropriate person
● Handle mails, couriers, faxes, etc. and deliver accordingly for employees
● Well arrangement for Employee Birthday, Wall Of Fame Board, On & Off-Boarding process
(Admin related) ...
● Well manage of Telephone Directory, Access Card, Taxi Card, Parking Card, Office Master
Keychain (Door, Cabinet, Locker...) etc
● Work closely with Building Management for the well working condition, office maintenance, etc.
● Coordinate with Tea Ladies to ensure the well-stock of Refreshment & maintain the cleanliness, tidiness and well arrangement for all public areas & inside office
● Maintain the office safety & security at the reception area during working hours.


2. OFFICE ADMIN:
● Providing general administration support Company.
● Fully incharge of the Fixed cost operation, payment, budget management, renewal contract
for: Cleaning, Phone Card, Telephone, Office Leasing related, Flower, Office Plants, Printer, Postage & Courier, Stationery, Storage, Transportation, General travel ...
● Making monthly Office Admin report to ensure meet timeline & exact figures
● Travel booking arrangement for Global Visitor / Internal employee as visa, flight, car, hotel... by following to T&E policy
● Expat support (if any) upon request from Line Manager
● External / Internal Meeting arrangement
● Support Line Manager for Staff Purchase for logistic arrangement
● Work with Line Manager for planning & coordinate Company & Trade Union activities/ Company projects...
● Make PR/PO to vendors & upon request from Line Manager
● Send HR Communication announcement by general information: Public Holidays, Monthly Birthday, Office Cleaning...upon request from Line Manager
● Claim expense for Country HR Director
● Other ad-hoc task assigned by Line manager.
● Keep confidentiality all company information and HR & Office Admin Department information.

Job Requirement

• College Degree
• Minimum 1 year at the same position
• Good speaking and listening English
• Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular)
• Have ability of process multiple tasks at the same time and high pressure

Required Job Skills

receptionist hospitality director management security budget planning hr communication english powerpoint

Other Information

Working location: Centec Tower, 72-74 Nguyen Thi Minh Khai, Dist.3,i

Working time: Monday - Friday (8.30 - 17.30)